University Consortium for Geographic Information Science

Minutes:  Board of Directors Meeting

June 26, 2002 8:45 AM – 1:00 PM

Minutes: Board of Directors Meeting

1. Art Getis called the meeting to order at 8:45am.

2. Suzy Jampoler highlighted special events sponsored by ESRI, Smallworld and Intergraph. Board members expressed there thanks to these organizations.

3. Minutes of the board meeting of February 9, 2002:

Motion to approve by Lynn Usery, seconded by Marc Armstrong. Passed

4. Financial Statement – Suzy Jampoler:

Suzy summarized the financial statement as follows:

a. Ron Abler will be resigning from his position as UCGIS treasurer with his retirement as Executive Director of the AAG.  Suzy suggested asking Doug Richardson to serve as UCGIS treasurer.

b. Suzy initiated a broad discussion of nonpaying members and how we can do a better job of increasing interest in UCGIS at the campus level.  Lynn suggested that Art provide a letter to the campuses describing what UCGIS is and what it has accomplished.  Harlan suggested that we expand our base by asking each delegate to provide a list of 10 persons with GIS expertise on each campus.

c. The 2001 A-130 audit is underway.

d. UCGIS’ short term financial position is sound.

5. Nomination Committee:

David Tulloch, committee chair, has nominated Jochen Albrecht, Aileen Buckley, Nina Lam, Harvey Miller, and Will Craig (alternate) as committee members.  The committee will provide a slate of candidates for the board and the office of president-elect.

Motion to approve the composition of the nominating committee, contingent on their agreement to serve, by Bob McMaster and seconded by Dawn Wright. Passed

6. Committee Reports

a. Strategic Planning – Carolyn Merry:

Carolyn recommended that we form a permanent strategic planning committee.  Language describing the composition and responsibilities of the proposed committee to be prepared by Carolyn for consideration by the board.

b. Policy and Legislative Committee – Will Craig:

Deferred

c. Education Committee – Lyna Wiggins:

Lyna summarized the following topics:

Virtual seminar to be hosted by Hunter College

URISA Certification including a code of ethics.

Special issue of URISA journal focusing on education.

Selection of Mike Goodchild as UCGIS GIScience Educator of the year.

d. Research Committee – John Wilson:

John Commented on the additional research topics to be covered at this assembly.  He described the process by which Reg Golledge was selected as the recipient for the first UCGIS Research Award.  It was moved by Harlan and seconded by Lynn to approve the recommendations of the Education & Research Committees for outstanding research and educator awards.  Passed

Lyna , John, and Suzy will prepare press releases regarding the awards.

e. Research Projects Committee – Suzy Jampoler:

Suzy summarized the status of the FGDC projects with Rutgers and the University of Minnesota, and the HUD project.

f. Membership Committee – David Mark:

David indicated that new applications have been received from The University of Redlands and CentroGeo  Mexico and renewal applications from the University of Delaware and the University of Arizona.  Approval is recommended for the University of Maryland.  Twelve institutions are up for renewal in January 2003

g. Communication committee –  Ling Bian:

Covered under Internet issues below

7. Executive Director report- Suzy Jampoler:

Suzy covered the following items:

a. The Intergraph & ESRI Young Scholars Award.

We need to do a better job of getting more applications for the Young Scholars Award.  Harvey moved and Mark seconded that we eliminate the requirement that Young Scholars applications be contingent upon attendance by a delegate from the applicant’s institutions.

Passed

b. The use of her time

c. The HUD report, which was delivered on May 31 2002

Participating universities did an excellent job.  Suzy will work with Ken Dueker on a press release describing the results of the HUD project.

d. Lynn Usery has done an excellent job of organizing the meeting.

c. Student participation

Student stipends were taken from the general fund.  Over 25 percent of the students receiving awards will not be attending the assembly.  Some of the students had problems submitting their research papers in HTML format.

8. Meeting Reports:

a. AGILE – David Mark:

David described the characteristics of the recent AGILE conference and the nature of his participation in the meetings.

b. FIG 2006 – Karen Kemp

Item Postponed

9. Cooperative Efforts

a. CSISS  - Art Getis:

Art described the activities of CSISS and the proposal that CSISS has submitted to NSF that would involve UCGIS as a member of the consortium.  The proposal provides that UCGIS be involved in significant ways, including responsibility for one workshop per year for five years.  Harvey suggested that the workshop topic could be one of

the UCGIS challenges and that the workshops could be held in conjunction with UCGIS meetings.

b. Joint statistical meetings- Art Getis:

Art indicated that the UCGIS proposal for a presentation on visualization was accepted for this year’s meetings.  We have been asked to submit a proposal for next year’s meetings.

c. Homeland Security – Will Craig:

Art indicated that Doug Richardson has expressed a desire to cooperate with UCGIS on GIScience applications to homeland security.  Will’s report will be made at a later time.

b. GI Science 2002 – David Mark:

David provided an update on preparations for the GI Science 2002 meetings.

10. Internet Issues - Bian Ling and Suzy Jampoler:

The UCGIS Internet site has been moved from Oregon State University to Cobblestone Concepts, a private company.  The servers will be moved to a private site as well.  Also, there is a need to update the database.  It was proposed that Richard Campbell will design the applications software and a graduate student will populate the database under Ling Bian’s supervision.  It is desirable to have the system operational by September 2002.  Board agreed that Suzy would oversee the database development & completion of the internet move using appropriate UCGIS resources.

11. Procedures for Establishing New Research Challenge-John Wilson:

John indicated that procedures will be established at the Research Committee meeting this afternoon.

12. Future Meetings – David Mark

David reported on the results of the electronic survey of delegates on meeting preferences.  Discussion ensued about future winter and summer meetings.   There seems to be a consensus to hold:

a. One council meeting per year as a part of the summer assembly.

b. The summer assembly in conjunction with the GIScience meetings every other year, face to face board meetings at the summer assembly and in the winter in Washington DC, and other board meetings via telephone or e-mail as necessary.

Art suggested San Diego CA as a possible location for the summer 2003 meetings, but this matter was not discussed and no decision was made.

13. Meeting adjourned at 1:00 PM

Respectfully Submitted

Richard D Wright

Secretary