Draft Minutes of the
UCGIS Board of Directors Meeting
February 10, 2001
Washington, DC
Attendance: Jeff
Hamerlinck, Karen Kemp (for Richard Wright), Bill Huxhold, Art Getis, Robert
McMaster, Dawn Wright, Harlan Onsrud, Lynn Usery, Carolyn Merry, David Mark,
Suzy Jampoler.
The meeting was
called to order at 12:30p by Onsrud.
Quorum noted.
1. Revision of Items for the Agenda (Onsrud)
Accreditation and
Certification Update moved from Item #14 to #5 – Education Committee Report
2. Approval of Minutes for February 7, 2001 Board Meeting,
Washington, DC (Hamerlinck)
Motion to accept:
Getis; Second by Huxhold. Approved.
3. Introductions: New Board Members (Onsrud)
Carolyn Merry and
Dawn Wright welcomed as new members of the Board. Art Getis welcomed as
President-Elect.
4. Office and Personnel Expansion (Jampoler)
Given the
organization’s recent and relatively rapid growth, the Board and Consortium
must consider some necessary changes in the way UCGIS does business. Issues
fall primarily under two categories:
a. Office space: UCGIS has outgrown its current space; there
are several options available, including sharing with one of our associate
members (e.g., AAG) or a university member liaison office in downtown DC or
secure some type of space in the Virginia area; the location in downtown DC may
be the most desirable option.
b. Staff: current staff (i.e., Jampoler) can no longer keep up
with the current level of activity; several attempts have been made to hire a
part-time assistant, but difficulties have arisen in keeping someone hired;
need to offer a minimum of 30 hours per week (approximately $30 - 32K/year plus
25% for medical benefits) for an administrative assistant; also need to
consider hiring a full-time executive director (approximately $115K + 25% for
benefits), but this is not an affordable option at this point; contracting with
Jampoler as non-UCGIS employee for services (salary plus phone support) is a
near-term (i.e., two-year) solution.
Discussion centered
around need for staff assistance (more than enough work for two full-time
people) and Internet and WWW needs; some accounting procedures need to be
streamlined – Jampoler asked to be granted signatory power on UCGIS accounts
under the assumption that UCGIS will continue to contract accountant and audit
services (taken up under Finance business below).
Action: Jampoler will
prepare business plan for board consideration, including options based on
membership and sponsored funding projections, as well as input solicited from
other professional organization executive directors.
5. Committee Reports
A.
Policy and Legislation Committee (Mark)
§
Committee will recap
the Congressional Breakfast and associated events in upcoming newsletter; need
to reiterate the purpose of winter meeting and its importance to our members.
§
Committee will be
suggesting wording to the House transportation committee regarding
re-authorization of the transportation bill.
§
Need to address
proposed budget cut to USGS
§
Geodata Policy Forum,
Denver, Colorado, November 1-3, 2001 (tentative)
B.
Research Committee (Usery)
§
Committee approved
10-year cycle for challenges; three-year cycle for emerging themes
§
GIScience Research
Award: sub-committee headed by Bob McMaster and David Mark will make
recommendation at Summer Assembly for moving forward; budget exists for
funding; motion to move forward with implementation: Getis; second by D.
Wright; approved.
§
Intergraph Corp.
interested in funding UCGIS graduate students to work on Intergraph-specific
research interests; Intergraph will write RFP; UCGIS will handle review, decide
which proposals are accepted and notify Intergraph of the winners.
§
Directions Magazine
interested in regular UCGIS research column; decision made to focus on news
release instead.
C.
Education Committee (Kemp)
§ Certification: committee continues to play active role in URISA efforts; no opinion established yet as to UCGIS position on this issue.
§
Model Curriculum:
committee discussed process, funding, proposals, and procedures; Onsrud will
contact Marble with procedures for model curriculum group completion of
proposal and submittal this summer to NSF by UCGIS; approximately $25,000
currently available to assist in preparing proposal and budget; working session
planned at Summer Assembly to start process of defining curriculum goals and
how they relate to efforts such as the Geospatial Workforce Development Center,
a NASA-funded initiative underway at the University of Southern Mississippi.
§
2001 GIScience
Educator Award: nomination deadline is March 1, 2001.
§
International GIS in
Education Conference: committee recommends that UCGIS not sponsor this event
due to lack of organizational involvement and direct scheduling conflict with
2001 Summer Assembly.
§
Education White
Papers: will be revisited at 2002 Summer Assembly
D. Research Projects Committee (Jampoler for Egenhofer)
§
Status of HUD Grant
Coordination Center RFP: no proposal received by deadline; motion by McMaster;
second by Getis to identify and hire a qualified individual to coordinate
overall effort; if this approach is not successful, UCGIS will approach the
five funded universities regarding a shared responsibility in coordination
efforts; Jampoler will be finalizing details of contract(s) with HUD in coming
weeks, including a no-cost time extension to reflect February 2001 start date.
E.
Communication Committee (D. Wright)
§
Discussion of future
of role of committee given potential expansion of UCGIS full-time office
support; in-house web expertise not feasible with two-person office; if nothing
else, web presence should become even more active; web site could become more
distributed but this has its drawbacks as well; identified need to expand
communication outlets beyond our web site.
F. Update on work of Ad-hoc Committee on Committee (Hamerlinck)
§ This effort was completed in December 1998; needs to be updated as it provides a good overview of committee responsibilities; Onsrud agreed to review in conjunction with clarification of committee chair term guidelines.
G. Ad-hoc Sponsored Projects Committee (Onsrud)
§ To be established by Onsrud based on need to handle both research and non-research related funds coming to UCGIS by external sponsors; board should maintain appointing authority for Research Projects Committee; Onsrud will draft Bylaw amendments to establish this as a standing committee and clarify responsibilities.
Motion by Merry;
second by McMaster to allow the Executive Committee to act for the Board of
Directors in between meetings of the full Board; approved.
6. Appointments / Re-appointments for Chairs of Standing
Committees (Onsrud)
Until such time as
the Bylaws make the “length of terms” explicit, the Board voted (motion: Getis;
second by McMaster) to appoint the following committee chairs for the next
one-year period:
Policy and
Legislation Committee, Co-Chairs: Carolyn Merry and Will Craig
Research Committee,
Chair: Lynn Usery
Education Committee, Chair: Ken Foote (if available and willing to serve after the Summer Assembly); Vice Chair: Lyna Wiggins
Communications
Committee, Chair: Dawn Wright; Vice Chair: Lin Biang
Research Projects
Committee, Chair: Max Egenhofer; Vice Chair: Robert Rugg
Ad-hoc Membership
Committee, Chair: David Mark
Ad-hoc Nominations
Committee, Chair: Stephen Hirtle
approved.
7. 2001 Summer
Assembly, Buffalo, NY Status Report (Mark)
Board discussed local
arrangements, research and education program, student participation, and
registration fees; Mark will synthesize and present draft final agenda to
Board.
8. Permission to form Ad Hoc Committee on Internet Requirements
(Jampoler)
Following draft of
business plan, Communications Committee will evaluate potential scenarios for
future infrastructure needs.
9. Permission to form Ad Hoc Committee on Expert Database
(Jampoler)
Communications
Committee will assume this responsibility as part of overall communication
infrastructure needs.
10. Membership (Merry)
Issue of dues
increase: tabled until business plan has been completed.
Issue of delinquent
memberships: Jampoler will get billing contact for each university; David Mark
will contact each delinquent university.
11. Finance (Jampoler)
Motion to approve
adding Jampoler as signatory on UCGIS accounts: McMaster; second by Merry;
approved.
12. Budget Discussion
and Approval (Jampoler)
Draft budget
presented by Jampoler, with recommendation that approval be postponed until
format has been restructured; total budget for the year is $655,050 for both
income and expenses; categories being tracked are two UCGIS meetings, Congressional
event(s), various grants (this year FGDC, HUD, USGS, Model Curriculum), Federal
membership, and G&A.
13. Upcoming UCGIS meetings
§
Second UCGIS
Symposium on GIScience and Vector-Borne Disease (Jampoler)
§
Tentatively scheduled
for May 22-24, 2001 in Washington, DC area
§
Uriel Kitron to be
approached as UCGIS lead
§
Second UCGIS
Symposium on Global Urban Indicators (Jampoler)
§
Tentatively scheduled
for September 2001 in Washington, DC
§
Program centered on
five universities funded under HUD award
§
Summer Assembly 2002
(Usery)
§
Dates: mid-June (?)
§
Georgia Center for
Continuing Education has been secured as conference facility
§
More details at 2001
Summer Assembly
§
Winter Meeting 2002
(Jampoler)
§
Tentatively scheduled
for February 6-8, 2002 (Thursday, Friday, Saturday)
§
UCGIS-AGILE Meeting
(Onsrud)
§
Funding has
tentatively been secured for a “GIScience and Society” meeting scheduled for
Rome, Italy in September 2001
§
Requests for
abstracts will be forthcoming.
§
Proposed
Congressional Re-districting Workshop (Mark)
§
Result of
Congressional Breakfast
§
Luncheon Format in DC
§
Possibly week of
March 19th
§
Jampoler will explore
potential venues; Mark to approach Monroe Eagles, Mark Monmonier
14. Other Business ( Board)
Proposal to provide
up to $500 travel reimbursement to officers and board members for participation
in summer and winter meetings; motion to approve as of 2001 Winter Meeting:
Getis; second by Huxhold; approved.
UCGIS Sponsorship of
GIS Day 2001; motion to approve: Merry; second by McMaster; approved.
FGDC Standards
Working Group Participation: Hamerlinck will develop short web-based survey to
assess UCGIS member interests in future participation.
Relationship with
CSISS: discussion led by Art Getis; participation by our members encouraged,
need to seek cross invitations to workshops and meetings among our
organizations.
The meeting was
adjourned at 6:15pm.