Draft Minutes of the

UCGIS Board of Directors

Evening Meeting

June 23, 2001

University Inn and Conference Center

Amherst, NY

Attendance: Huxhold, Egenhofer, D. Wright, R. Wright, Merry, Jampoler, Onsrud, Miller, McMaster, Rugg, Usery, Wiggins, Getis, Kuhn, Hamerlinck.

The meeting was called to order at 7:00pm by Onsrud.

Quorum noted.

Onsrud opened the meeting with an expression of gratitude and thanks to David Mark and the local UB conference staff for a job well done in hosting this year’s Summer Assembly.

1. Revision of items for the agenda Board (Onsrud)

Items #6 and 7 moved to #10

2. Adoption of Minutes of Board Meeting, June 20, 2001, Amherst, NY (Hamerlinck)

Motion by Huxhold; second by Miller, to approve draft minutes effective June 30, 2001, if no changes communicated to Secretary by that data.

Approved.

3. Introductions: Guests (Onsrud)

Werner Kuhn, University of Muenster, provided an overview of AGILE:

Highlights:

· Comprised of 70 institutional members from all over Europe

· In existence for 4 years

· Hold an annual conference

· Promote policy-responsive research agenda goals to the European Commission

· Working to cooperate more with UCGIS in syncing conferences in Europe and North America

4. Schedules for Upcoming UCGIS Meetings (Onsrud)

· Winter 2002 (Merry): tentatively scheduled for Thursday through Saturday of the first full week in February; Policy and legislation Committee is developing agenda and contacting sponsors.

· Summer 2002 (Usery): Agenda should focus on either education or research; better to focus on one; if focus is research, then should consider distance-based education at winter meeting; discussion on enhanced participation by graduate students.

· Agile Meeting (Onsrud): December 2001, Rome, Italy; topic will be “Access and Accessibility to information in a digital world”; funding approved for 15 US and 15 Europe participants; no formal plans for follow-up meeting in US, but ideas are being considered, including a young scholars program

5. Cooperative agreements with Federal Agencies

· Model Curriculum Proposal (Onsrud): discussion of issues unique to proposals without sub-awards.

· Proposed Department of Transportation Meetings (Miller, Jampoler): Meetings with BTS to organize cooperative series of 3 invitation-only symposia over an 18-month period with transportation research board; focus on mobile and dynamic data; in process of submitting proposal to TRB; question as to whether or not new Sponsored Projects Committee should be involved.

· Follow-on proposal for disease meetings (Jampoler): no USGS funding currently available; NASA will be approached.

6. Discussion and Vote on 3-Year Operation Plan (Onsrud) – moved to #10

7. Budget Approval (Board) – moved to #10

8. Financial Policies (Jampoler)

Handbook being developed; will apply to business reimbursement as well as grant reimbursements.

9. Grant Proposals (Onsrud)

· HUD 2002 (Huxhold, Jampoler): Draft letter to HUD distributed to members for feedback with an emphasis on strengthening the project’s research component.

Motion: if no comments within a week, letter is approved; else, issues will be addressed and resolved by executive committee. Approved.

10. Other Business Board (Board)

· Cooperative relations with CSISS (Getis): wants UCGIS to become active in advisory committee.

Motion by Onsrud; second by Rugg: appoint Gerry Rushton as UCGIS representative to CSISS steering committee for location-based services specialist meeting. Approved.

Motion by McMaster; second by Mille: create long-term liaison with CSISS.

· Joint Statistical Meetings – NYC, August 2002 (Getis): UCGIS invited to propose a session; must submit by July 20^, 2001.

Motion by Rugg; second by D. Wright, to approve Getis’s offer to develop a proposal on behalf of UCGIS.

· Letters of support on American Communities Survey, National Map, and Landsat 5 issues:

Motion by Merry; second by Rugg, to submit letters of support; if no edits from Board by June 28, letters will be approved. Approved.

· Membership Renewals (Mark):

Motion by Membership Committee to recommend renewal of following portfolios: San Diego State University; Penn State, AAG, Univ. of Michigan. Approved.

· Appointment of membership for Sponsored Projects Committee: Non-Research (Onsrud):

Motion by Getis; second Rugg, to approve as members of committee (if agreeable): Nina Lamm as chair; David DiBiase as Vice Chair; Dan Brown; Greg Elmes; and Lyna Wiggins as ex officio. Approved.

· Re-authorization of executive committee to act on Board’s behalf between Board Meetings:

Motion by Merry; second by McMaster. Approved.

· Publication of emerging research theme white papers: add as chapters to research challenge books; Research Committee to work out details.

· Distance education white paper outlet: URISA special issue and corporate member education newsletters.

· Discussion and vote on three-year operational plan (Onsrud), and

· Budget Approval (Board)

Motion by Rugg; second by D. Wright, to approve proposed budget. Approved.

Motion by Getis; second by Rugg; to direct the Executive Committee to explore options for increasing revenues through potential dues increases, indirect cost rate policy, and other means, and report back to the Board and Committee Chairs by October 31, 2001. Approved.

Motion to adjourn: Rugg, second by Huxhold.

Meeting adjourned at 10:52pm